Creating Professional Looking Letterhead in Microsoft Word 2010

June 9, 2011 at 7:19 am 3 comments

Professional looking letterhead is an important detail in corresponding with partners, other organizations and clients – both potential and current. It is an important part of your branding, and beyond its visual appeal, letterheads can also be treated as legally binding documents. Correspondence on paper imprinted with your official letterhead is recognized by the recipient as valid by rules of law and business. Typically, letterhead contains your company’s name, logo, address and other contact details.

Companies do not always have the resources to have a professional, such as a graphic designer, create their letterhead. If this is the case, you can utilize Microsoft Word to design a neat, professional looking letterhead. You can also save your letterhead design as a template for reuse.

This is a short tutorial on how to design custom letterhead using just the tools that Microsoft Word offers. Before you begin creating your letterhead, jot down a list of all the information you would like to include. You will also want to place a high resolution file (preferably 300 DPI) of your logo somewhere on your hard drive.

Let’s get started!

 

  1. Go to Start>Programs>Microsoft Word to open the application.Usually word creates a new document when the program is opened. If you are not looking at a new document, click on

    File>New>Blank Documentfrom the menu

  2. The document should automatically open to a Letter format 8.5″x11″. If it doesn’t go to Page Layout > Sizeand pick the desired size of your letterhead
  3. Next click on the Insert tab > Picture > choose your file > Insert
  4. Resize the picture by holding down your left click button on your mouse and pulling a corner
  5. While the picture is selected click on the Format tab > Text Wrap > More Layout Options(3 tabs will come up)Under the Text Wrapping tab > click Behind Text >OK

    Under the Position tab, make sure you have the Lock anchor box checked, this will lock your picture in place.

    *Follow these steps for all pictures you insert.

  6. Next, click on Insert tab > Text Box > Draw Text Box. Then pull the mouse to whatever size you would like the text box to be.
  7. Click inside the text box and type in your text. Change the color and font accordingly.At this point there may be an outline around the text box, to get rid of this click on the text box > click on the Format tab > Shape Outline > No Outline. You also may want to make sure your text box has no fill by clicking on Shape Fill > No Fill

    Under the Text Wrapping tab > click Behind Text >OK

    Under the Position tab, make sure you have the Lock anchor box checked, this will lock your text in place.

    *Follow these steps for all text boxes you insert.

  8. Now that you have inserted your logo(s) and text, you may want to get even more creative and add a shape or line as a design element. Click on Insert tab > Shape > Pick your desired shape (or line). Then pull the mouse to whatever size you would like the shape to be. To edit the color and outline. Click on the Format tab > Shape Outline > Choose the color or choose No Outline. To change the fill color, click on Shape Fill > Choose the color or choose No Fill 

    Under the Text Wrapping tab > click Behind Text >OK 

    Under the Position tab, make sure you have the Lock anchor box checked, this will lock your shape or line in place.

  9. The last step before saving your document is setting up your margins. Click on the Page Layout tab > Margins > Custom (if necessary) > choose your measurements > OK
  10. Finally, save your document as a Word Template and it is ready for use.
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Entry filed under: Office 2010, Sales Tools, Tips and Tricks. Tags: , , , , , , , , , , , , , .

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3 Comments Add your own

  • 1. Tana  |  November 8, 2011 at 11:36 am

    Thanks!!! I’m a new designer and needed this; I was making my cleint very unhappy, but now all is good thanks to you!

    Reply
    • 2. trilliumteam  |  November 8, 2011 at 11:39 am

      No problem…feel free to reach out to me anytime.

      Reply
  • 3. Alejandro Flores  |  February 15, 2012 at 8:15 am

    This is exactly what I needed, but I have one question: How do I make my client install this in his computer?

    Thanks!

    Reply

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